New Club Officers Kickoff Meeting

Joe, as the incoming president for our club, organized the new club officers kickoff meeting on June 21, 2007. Six incoming club officers attended the meeting:

President:  Joe
VP of Education (VPE): Kerry
VP of Membership (VPM): Jennifer
VP of Public Relation (VPPR): Sam
Secretary: Jie
Sergeant at Arms (SAA): Lisa

We started the meeting with the simple Spaghetti dinner. After that, Joe handed out the agenda for the meeting. The agenda is listed below with the discussion notes.

8:30pm Distinguish Club Program goals

Toastmasters Internationals set up Distinguish Club Program (DCP) goals to determine the health of a club. To achieve a Distinguish Club award, a club needs to have at least 20 members or net growth of at least 5 members. In addition, DCP defines total 10 goals. For each club, at least 5 goals need to be satisfied to be recognized as a Distinguish Club.

We identified the strength of our club: supportive, friendly, dynamic, and organized. Currently, we have 18 active members (or paid members) in our club. To achieve a DCP award, we need to work harder to attract new members.

8:45pm Reports, plans, ideas from each area of responsibility (7 minutes per officer)

In this section of the meeting, each club officer talked about his/her key responsibilities, what we have done well, what needs to be improved.

As the club president, Joe will work with club officers to set our club goals and plan how to achieve these goals.

As the VPE, Kerry will (1) make meeting schedules, (2) work on various mentoring programs, such as a mentor coach for each different style of speeches, (3) do more recognition on members when they achieve goals, (4) refresh meeting procedures once in a while.

As the VPM, Jennifer will work on building new membership, such as (1) follow up with guests, (2) hold open houses, (3) design welcome folders for guests.

As the VPPR, Sam will (1) improve our website, (2) post our meeting schedules to craigslist, (3) make and post flyers, (4) possibly do some press release, (5) post meeting videos to YouTube.

As the Secretary, Jie will (1) take meeting minutes and post them on the blog, (2) update club roster, (3) update member progress after each meeting.

As the SAA, Lisa will (1) call meetings to order, (2) collect and count ballots, (3) keep track of meeting supplies, such as evaluation forms, ribbons, etc, (4) make new signs for our club meetings.

As the Treasurer, Louise missed the first meeting, but she is an experienced treasurer. She will (1) collect membership dues and submit them on time, (2) make room rental arrangements for our club meetings.

9:30 Schedule for 2007-2008

In this section of the meeting, we talked about the overall schedule for 2007-2008. Joe has posted a tentative schedule to our website www.scbtoastmasters.com for members only.